Untitled Document

Accommodation Review Committee (ARC)
Central Whitby

Table of Contents

1. GENERAL INFORMATION
a)	Durham District School Board Profile
b)	ARC Member Information
c)	Timeline
d)	Calendar of Events
e)	Frequently Asked Questions
f)	Acronyms/Definitions (October 6, 2008)

2. ARC REFERENCE DOCUMENTS
a)	DDSB Policy # 7113 and Procedure #7113 'Pupil Accommodation Review'
b)	Standard School Valuation Framework (SSVF)
c)	Ministry of Education Pupil Accommodation Review Guidelines
d)	Draft Central Whitby Customized Valuation Framework - Committee Recommended - September 17, 2008

3. BACKGROUND INFORMATION
a)	DDSB Board Report Accommodation Review and Establishment of Accommodation Review Committee (ARC) (May 20, 2008)
b)	Powerpoint Presentation as presented at May 20, 2008 Board Meeting

4. COMMUNICATIONS
a)	Press/News Release (May 20, 2008)
b)	ARC Newsletter (May 21, 2008)
c)	Invitation to schools to participate in ARC - Central Whitby (May 21, 2008)
d)	Invitation to participate and reply from Town of Whitby (May 21, 2008)
e)	Invitation to participate to Whitby Chamber of Commerce (May 21, 2008) (no reply)
f)	Notice of 1st Public Meeting Notice of 2nd Public Meeting Notice of 3rd Public Meeting Notice of 4th Public Meeting
g)	ARC Newsletter (September, 2008)
h)	Email Questions and Responses to date (February 2, 2009)
i)	Voicemail Messages and Responses to date (February 2, 2009)
j)	Arc Questions and Responses (Updated December 3, 2008)
k)	Comments Received to Date (Updated February 2, 2009) — 1 thru 15
l)	Palmerston Petition (consists of cover letter, petition) Response Letter
m)	Letter from parent at Captain Michael VandenBos PS, re: Scenario 1 - January 8, 2009
n)	ARC Newsletter to the Community - January 2009
o)	ARC Newsletter to the Community - February 2009
p)	Notice of 4th Public Meeting
q)	Letter to the Town of Whitby

5. BOARD POLICIES/GUIDELINES
a)	DDSB Policy and Regulation # 3313 'School Boundaries'
b)	DDSB Policy and Regulation # 3545 'Transportation"
c)	Staffing Guidelines
d)	DDSB Procedure #3379 - Indoor Environmental Quality

6. ARC MEETING INFORMATION
a)	Agenda (June 25, 2008)
b)	Minutes (June 25, 2008)
c)	Agenda (September 3, 2008)
d)	PowerPoint Presentation (September 3, 3008)
e)	Minutes (September 3, 2008)
f)	Agenda (September 10, 2008)
g)	Minutes of September 10 Approved with one amendment
h)	Agenda (September 17, 2008)
i)	Draft ARC Public Meeting PowerPoint Presentation - September 30, 2008
j)	Minutes (September 17, 2008)
k)	PowerPoint Presentation - 1st Public Meeting - September 30, 2008
l)	Draft Customized School Valuation Framework Summary
m)	Minutes of 1st Public Meeting September 30, 2008 — Approved with amendments
n)	Agenda (October 8, 2008)
o)	PowerPoint Presentation (October 8, 2008)
p)	Minutes (October 8, 2008)
q)	Agenda (October 29, 2008)
q.1)	School Valuation Framework completed by ARC - Oct. 29, 2008
r)	Minutes (October 29, 2008)
s)	PowerPoint Presentation (November 5, 2008)
t)	Minutes of 2nd Public Meeting - November 5, 2008 Public Meeting Attendees - November 5, 2008 - Appendix A
u)	Agenda (November 12, 2008)
v)	Minutes (November 12, 2008)
w)	Agenda (November 19, 2008)
6x)	Minutes (November 19, 2008)
6y)	Agenda (December 3, 2008)
z)	Minutes (December 3, 2008)
aa)	Power Point Presentation of 3rd public meeting (December 10, 2008)
bb)	Minutes of 3rd Public Meeting (December 10, 2008) appendix
cc)	Agenda (January 7, 2009)
dd)	Minutes (January 7, 2009)
ee)	Agenda (January 14, 2009)
ff)	Minutes (January 14, 2009)
gg)	Agenda (January 21, 2009)
hh)	Power Point Presentation of 4th public meeting (January 28, 2009)
ii)	Minutes (January 21, 2009)
jj)	Minutes - (Janury 28, 2009) 4th Public Meeting Appendix (Janury 28, 2009) Attendees
kk)	Agenda - (February 4, 2009)
ll)	Minutes - ARC Working Meeting - February 4, 2009 - Approved
mm)	Agenda - February 11, 2009
nn)	Minutes - ARC Working Meeting - February 11, 2009

7. COMMON INFORMATION ON SCHOOLS UNDER REVIEW
a)	Staffing Summary
b)	Transportation Summary 1. Transportation Costs 2. Transportation Expenditures by School (response to Q 14)
c)	School Enrolment Information (October 6, 2008)
d)	Facilities Condition Index (FCI) (September 10, 2008) 1. Facilities Condition Report (October 6, 2008)
e)	School Boundaries (September 17, 2008)
f)	School Boundaries - French Immersion (September 17, 2008)
g)	Operating Costs and Revenues (October 8, 2008)
h)	Rationale of Enrolment Projections (November 19, 2008)

8. PRINGLE CREEK PUBLIC SCHOOL
a)	School Profile 2007/2008 (October 6, 2008)
b)	Boundary Map(s)
c)	Site Plan
d)	Activities
e)	EQAO School Report (1) EQAO School Report (2007-2008)
f)	Transportation
g)	School Facilities Inventory System

9. LESLIE MCFARLANE PUBLIC SCHOOL
a)	School Profile 2007/2008 (October 6, 2008)
b)	Boundary Map(s)
c)	Site Plan
d)	Activities
e)	EQAO School Report (1) EQAO School Report (2007-2008)
f)	Transportation
g)	School Facilities Inventory System

10. FLORENCE M. HEARD PUBLIC SCHOOL
a)	School Profile 2007/2008 (October 6, 2008)
b)	Boundary Map(s)
c)	Site Plan
d)	Activities
e)	EQAO School Report (1) EQAO School Report (2007-2008)
f)	Transportation
g)	School Facilities Inventory System
h)	Distribution of French Immersion Students (October 8, 2008) (1) French Immersion Attendance Analysis - October 2005
i)	French Immersion Students by Home School

11. CAPTAIN MICHAEL VANDENBOS PUBLIC SCHOOL
a)	School Profile 2007/2008 (Ocotber 6, 2008)
b)	Boundary Map(s)
c)	Site Plan
d)	Activities
e)	EQAO School Report (1) EQAO School Report (2007-2008)
f)	Transportation
g)	School Facilities Inventory System
h)	Distribution of French Immersion Students (October 8, 2008) (1) French Immersion Attendance Analysis - October 2005
i)	French Immersion Students by Home School

12. JACK MINER PUBLIC SCHOOL
a)	School Profile 2007/2008 (October 6, 2008)
b)	Boundary Map(s)
c)	Site Plan
d)	Activities
e)	EQAO School Report (1) EQAO School Report (2007-2008)
f)	Transportation
g)	School Facilities Inventory System
h)	Gifted Students by Home School 1. Gifted Students by Grade in Brooklin (October 6, 2008)

13. PALMERSTON AVENUE PUBLIC SCHOOL
a)	School Profile 2007-/2008 (October 6, 2008)
b)	Boundary Map(s)
c)	Site Plan
d)	Activities
e)	EQAO School Report (1) EQAO School Report (2007-2008)
f)	Transportation
g)	School Facilities Inventory System
h)	Renewal Projects at Palmerston Public School 2003-Present (October 28, 2008)

14. SCENARIOS FOR CONSIDERATION - November 19, 2008
14.	a) Alternative Scenario #1 Description - Nov 12, 2008 a1) Scenario #1 for ARC b) Alternative Scenario #2 Description - Nov 12, 2008 b1) Scenario #2 for ARC c) Alternative Scenario #3 Description - Nov 12, 2008 c1) Scenario #3 for ARC
1.	Scenario #1 DDSB Description (Business Case) a) Enrolment Projection Summary Spreadsheet
2.	Scenario #2 DDSB Staff Description a) Enrolment Projection Summary Spreadsheet
3.	Scenario #3 DDSB Staff Description a) Enrolment Projection Summary Spreadsheet
4.	Scenario #4 ARC – Jack Miner PS Description a) Enrolment Projection Summary Spreadsheet
4.1	Scenario # 4a DDSB Staff Description (Dec. 3, 2008) a) Enrolment Projection Summary Spreadsheet b) Alternate Gifted Scenario Map c) Scenario #4A – School Boundaries – Regular Track d) Scenario #4a – School Boundaries – French Immersion
5.	Scenario #5 ARC - Florence M. Heard Description a) Enrolment Projection Summary Spreadsheet
5.1	Scenario # 5a DDSB Staff Description (Dec. 3, 2008) a) Enrolment Projection Summary Spreadsheet b) Scenario #5a - School Boundaries – Regular Track c) Scenario #5a – School Boundaries – French Immersion
6.	Scenario #6 ARC - Pringle Creek PS Description (Dec. 3, 2008) a) Enrolment Projection Summary Spreadsheet b) Alternate Gifted Scenario Map c) Scenario #6 – School Boundaries – Regular Track d) Scenario #6 – School Boundaries – French Immersion
7.	Scenario #7 ARC – Palmerston Avenue PS Description a) Enrolment Projection Summary Spreadsheet
8.	Scenario #8 ARC – Leslie McFarlane PS Description a) Enrolment Projection Summary Spreadsheet
9.	Scenario #9 ARC – Captain Michael VandenBos PS Description a) Enrolment Projection Summary Spreadsheet
9.1	Scenario #9a ARC – Captain Michael VandenBos PS Description a) Enrolment Projection Summary Spreadsheet
9.2	Scenario #9b ARC – Captain M. VandenBos PS Description (Dec. 3, 2008) a) Enrolment Projection Summary Spreadsheet b) Alternate Gifted Scenario Map c) Scenario # 9b - School Boundaries – Regular Track d) Scenario # 9b – School Boundaries – French Immersion

15. SCENARIO 1 FOR PUBLIC FEEDBACK - December 10, 2008
*Description*
a)	Enrolment Projection Summary Spreadsheet
b)	School Boundaries – Regular Track
c)	School Boundaries – Gifted Track
d)	School Boundaries - French Immersion

16. SCENARIO 2 FOR PUBLIC FEEDBACK - December 10, 2008
*Description*
a)	Enrolment Projection Summary Spreadsheet 1. Updated Enrolment including demolition costs - January 14, 2009
b)	School Boundaries – Regular Track
c)	School Boundaries - Gifted Track
d)	School Boundaries - French Immersion

17. SCENARIO A - resulting from 3rd public meeting
*Scenario*
a)	Enrolment Projection
b)	School Boundaries - Regular Track

18. SCENARIO B - resulting from 3rd public meeting
*Scenario*
a)	Enrolment Projection
b)	School Boundaries - Regular Track 18

19. SCENARIO C - resulting from 3rd public meeting
*Scenario*
a)	Enrolment Projection
b)	School Boundaries - Regular Track

20. SCENARIO D - resulting from 3rd public meeting
*Scenario*
a)	Enrolment Projection
b)	School Boundaries - Regular Track

21.	Draft outline report to director
22.	Summary of Scenarios 1 and 2 based on criteria

23. SCENARIO E - January 14, 2009
*Scenario*
a)	Enrolment Projection Summary Spreadsheet

24. SCENARIO F1 - January 14, 2009
*Scenario*
a)	Enrolment Projection Summary Spreadsheet

25. SCENARIO F2 - January 14, 2009
*Scenario*
a)	Enrolment Projection Summary Spreadsheet

26. SCENARIO G1 - January 14, 2009
*Scenario*
a)	Enrolment Projection Summary Spreadsheet

27. SCENARIO G2 - January 14, 2009
*Scenario*
a)	Enrolment Projection Summary Spreadsheet

28. SCENARIO H - January 14, 2009
*Scenario*
a)	Enrolment Projection Summary Spreadsheet

29. ARC Report to Director

ARC Report to Director - for approval - January 14, 2009

ARC Draft Report to Director - Public Meeting - January 28, 2009

List of appendices for ARC Report to Director - February 13, 2009

ARC Report to the Director of Education - February 13, 2009

30. Timeline Based on Scenario 1

Timeline Based on Scenario 1 - January 14, 2009

Timeline Based on Scenario 1 - January 21, 2009

31. Timeline Based on Scenario 2

Timeline Based on Scenario 2 - January 14, 2009

32. Summary of 23 Scenarios

Summary of 23 Scenarios - February 11, 2009